What is the best AI tool to automatically summarize meeting notes
Otter.ai and Fireflies.ai are the top choices for automatically summarizing meeting notes — both join your video calls, transcribe in real time, and deliver a structured summary with action items within minutes of the meeting ending. For teams already in Notion, Notion AI can summarize notes you paste in directly.
Otter.ai works by joining Zoom, Google Meet, or Teams calls as a bot participant. It transcribes the conversation in real time and, once the meeting ends, uses AI to identify key topics, decisions, and action items. The free tier covers 300 minutes per month, which is enough for most small teams. Fireflies.ai takes a similar approach but adds CRM integrations and a searchable transcript history across all your past meetings. If your team does a lot of sales calls or client check-ins, the ability to search "what did we promise the client in March" across every recorded call is genuinely useful. Notion AI is worth considering if your team already lives in Notion. Paste in a rough transcript or bullet notes and ask it to reformat them as a clean summary with action items — no extra tool, no new subscription required. For one-off needs, pasting a transcript into ChatGPT with a prompt like "Summarize this meeting and list the action items" works well. It won't auto-join calls, but it costs nothing on the free plan and handles occasional requests without adding another tool to your stack.