What is the best AI tool to automatically summarize meeting notes
Otter.ai and Fireflies.ai are the top picks for automatically summarizing meeting notes — both join your Zoom, Teams, or Google Meet calls, transcribe in real time, and deliver a written summary within minutes of the call ending. For teams already in Notion, Notion AI can summarize notes you paste in, though it requires a manual step.
Otter.ai is the most polished option for small businesses. It auto-joins scheduled meetings, produces a full transcript, highlights action items, and emails a summary to all attendees. The free tier covers 300 monthly transcription minutes, which is enough for most solo operators or small teams running a handful of weekly calls. Fireflies.ai targets slightly heavier users and integrates directly with CRMs like HubSpot and Salesforce — useful if you're logging sales calls and want notes to land in your pipeline automatically. It also lets you search across past meeting transcripts, so you can pull up what was said in any call from the last six months without digging through recordings. If your team runs on Microsoft 365, Copilot in Teams is worth evaluating. It's built directly into the meeting interface, summarizes in real time, and surfaces follow-ups inside the same app where your calendar and email already live. The catch is the $30/user/month price tag on top of your existing M365 plan. For a zero-cost starting point, paste your transcript into ChatGPT with a prompt like "Summarize this meeting and list action items with owners" — it produces clean, structured output in seconds. It's manual, but it works well enough to validate whether automated transcription is worth the subscription before you commit.